How to book a GEMS Wellness Screening event

There a few simple steps to follow when booking a wellness event for your department. Follow these steps to ensure that the process is smooth and effortless. Here’s what you need to do:

• Fill in the Online form by clicking here  or  download the GEMS Event PDF Booking form. You can also call GEMS on 0860 00 4367 and select option 6. An agent will assist you with the GEMS Event Booking form to fill in.
• Complete a GEMS Event Booking form. Ensure that all information is provided on the form; such as the type of services you require, the event date, start time, physical address of the venue, expected number of attendees and any special requests – this way the GEMS Events team can provide you with a quick response. 
• Send the completed form to events@gems.gov.za. If you are unable to email the completed form, contact the GEMS contact centre on 086 000 4367, select option 6 or dial 012 366 4500. You will be transferred to an events agent who will take down all the event information. The agent will send your request to events@gems.gov.za on your behalf. 
• You will receive an acknowledgment of receipt once the events team receives your request.
• An Event Coordinator will contact you 7 days and 1 day  before your event date, to confirm all logistical information. 

If you have not heard from us regarding your event and are now at 7 days to your event date, kindly contact us on 0860 004 367 to enquire about the status of your request. 

How to ensure that your Wellness day is a success

• Plan ahead - choose the most appropriate time to hold your event. For example, linking it to a Health Awareness Day or Month can improve the impact. You can also make the GEMS HWSS day part of a bigger Wellness Day to maximise participation and increase the excitement around the day.
• Book on time - by allowing yourself and the GEMS events team adequate time to plan the event, you are likely to have a better participation rate and a more successful event.
• Promote the wellness day - you will receive an Event Preparation Pack when you book a GEMS HWSS day. This includes posters that you can print to advertise the day. Make sure to make the best use of these within your environment. People will only attend if they know about the event.

Prevent Fraud, waste and abuse at Wellness events

• Service providers are not allowed to charge for any service provided at GEMS Wellness days.
• Check your GEMS statement to see if you were charged for any screening consultations following a GEMS Wellness day. 
• If you have been charged, inform GEMS immediately on.
• Look after GEMS – it belongs to you. Protect your funds and your health 

Terms and Conditions

• Each site/office will be allowed a maximum of 2 Wellness Screening events per annum. We will consider additional events based on the value it would add, the number of participants and the coverage of the areas.
• A minimum of 50 eligible employees per site will be required.
• Sites/offices of more than 500 eligible employees will be accommodated over 2 days, if appropriate (this will mean 4 dates per annum).
• The Event Request Form must reach the Scheme at least 20 days before the event.