Procurement

Invitation to register on the GEMS Database of Suppliers 

The Government Employees Medical Scheme (GEMS) was registered in terms of the Medical Schemes Act 131 of 1998 with effect from 1 January 2005 and commenced member enrolment on 1 January 2006. The registered office of the Scheme is based in the Menlyn Maine Precinct, Pretoria.

In accordance with the Scheme's Supply Chain Management Policy, GEMS may call upon suppliers in the database by way of requests for quotations, requests for proposals and/or tenders. Importantly, the registration of a supplier on the Supplier Database does not guarantee that organisation business or business opportunities going forward.

GEMS hereby informs the market that suppliers who may be interested in rendering services or providing goods to GEMS can request an application form for completion and consideration.

Service providers who have completed an application prior to 2022 and who have not received an official response from GEMS, must also complete a new application currently through email submission. Service providers who were added to the GEMS Supplier Database prior to 2021 will also receive an email from GEMS to complete a new application form and update their information.  Service providers who fail to submit a new application, will be removed from the GEMS Supplier Database in due course.

According to GEMS’ SCM Policy, GEMS will not consider more than one supplier with the same or a majority of the same owners/ directors for the same database category. In such case, the suppliers will be informed that only one of those suppliers can be considered for placement on the database for that specific category.

The work the Scheme will perform in 2025 may necessitate the provision of goods and services noted in the application document which will range from consulting services to goods.

GEMS is committed to the principles of B-BBEE and we adhere to all relevant legislation. The participation of B-BBEE controlled, B-BBEE owned companies, companies who are at least 51% Black owned, companies who are at least 30% Black Women owned, EMEs, QSEs as well as Black Designated Groups as per the Codes of Good Practice and SMMEs is encouraged. Suppliers who do not have extensive experience in a specific category may also be considered in such categories and under specific circumstances. Certain categories of services as indicated in the application form may be reserved for suppliers who do not have extensive experience.

Currently, application forms can be downloaded from the GEMS website and can also be obtained electronically by sending an email to database@gems.gov.za. 

Interested suppliers are required to complete an application form, email and submit the forms electronically as well as the required documentation to database@gems.gov.za. No hard copy versions of any documentation that is delivered will be considered and no application sent to another email address within GEMS, other than the noted address, will be considered.

We can still offer you a 30-minute slot on Teams for further assistance should you so request.

All enquiries should be directed by mail to database@gems.gov.za.

CLOSING DATE FOR APPLICATIONS:  ONGOING

APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE EMERGENCY MEDICAL EVACUATION DISPATCH SERVICES FOR THE GOVERNMENT EMPLOYEES MEDICAL SCHEME FOR A PERIOD OF ONE (1) YEAR COMMENCING 01 JANUARY 2026, WHICH CONTRACT MAY BE ANNUALLY RENEWABLE FOR A MAXIMUM OF FOUR (4) MORE YEARS

Reference number: GEMS/EmergencyMedEvacDispServices/2025/CON007

Please quote the applicable reference number in all correspondence without a reference number will not be attended to.

Prequalification criteria: 

Bidders must commit, over and above all other B-BBEE requirements, to spend, in aggregate during each term of this Agreement, at least thirty percent (30%) of the fees paid by GEMS to the Service Provider in respect of the Administration of EMED Services rendered to the Scheme on B-BBEE sub-contractors that are at least a Level 1 or 2 contributor with at least 51 % Black ownership. If such Level 1 or 2 sub-contractors cannot be identified, such sub-contractor may be a Level 3 contributor with a Black ownership status of at least 40% and further comply with other conditions mentioned in the bid document.

Compulsory Briefing Session:

Date: 05 March 2025

Time: 09h00 to 10h00

Online via Microsoft Teams

Attendees joining the session more than 15 minutes after the starting time noted, i.e., after 09h15 will be deemed not to have attended the briefing session. Prospective service providers are required to notify the relevant person at the respective email address indicated below for this requirement, before 10h00 on 04 March 2025 on whether they will attend the briefing session. Bidders will be provided with a link to connect and join the session on confirmation of attendance. Attendees must have their own copies of the bid document in the briefing session.

Closing Date: 22 April 2025 Time: 11h00

The time stipulated is in accordance with Telkom time, available by dialling 1026. Further submission details are contained in the bid document. Submission will be strictly electronic to the relevant email address. No late submissions will be considered.

Request for and submission of bid document:

Bid documentation will only be available electronically in PDF or another format, on request by email, from Wednesday, 19 February 2025  from Boipelo Sithole by email at CON007.25EmergencyMedEvacDispServices@nexiasabt.co.za

The bid documents can be requested electronically at any time but will be distributed during office hours, which are between 08h00 and 16h30, Mondays to Fridays, excluding public holidays. Completed bid documentation must only be submitted in electronic format as per the bid document instructions. No hard copy submissions will be considered.

Procurement processes administered by GEMS and Nexia SAB&T

APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CONTRIBUTION AND DEBT MANAGEMENT SERVICES FOR THE GOVERNMENT EMPLOYEES MEDICAL SCHEME FOR A PERIOD OF ONE (1) YEAR COMMENCING 01 JANUARY 2026, AFTER WHICH THE CONTRACT MAY BE ANNUALLY RENEWABLE FOR A MAXIMUM OF FOUR (4) MORE YEARS

Reference number: GEMS/ContributionandDebt/2025/CON008

Please quote the applicable reference number in all correspondence without a reference number will not be attended to.

Prequalification criteria: 

Bidders must commit, over and above all other B-BBEE requirements, to spend, in aggregate during each term of this Agreement, at least thirty percent (30%) of the fees paid by GEMS to the Service Provider in respect of the Administration of EMED services rendered to the Scheme on B-BBEE sub-contractors that are at least a Level 1 or 2 contributor with at least 51 % Black ownership. If such Level 1 or 2 subcontractors cannot be identified, such sub-contractor may be a Level 3 contributor with a Black ownership status of at least 40% and further comply with other conditions detailed in the bid document

Compulsory Briefing Session:

Date: 06 March 2025

Time: 10h00 to 12h00

Online via Microsoft Teams

Attendees joining the session more than 15 minutes after the starting time noted, i.e., after 10h15 will be deemed not to have attended the briefing session. Prospective service providers are required to notify the relevant person at the respective email address indicated below for this requirement, before 10h00 on 05 March 2025 on whether they will attend the briefing session. Bidders will be provided with a link to connect and join the session on confirmation of attendance. Attendees must have their own copies of the bid document in the briefing session.

Closing Date: 24 April 2025 Time: 11h00

The time stipulated is in accordance with Telkom time, available by dialling 1026. Further submission details are contained in the bid document. Submission will be strictly electronic to the relevant email address. No late submissions will be considered.

Request for and submission of bid document:

Bid documentation will only be available electronically in PDF or another format, on request by email, from Wednesday, 19 February 2025  from Boipelo Sithole by email at CON008.25ContributionandDebt@nexia-sabt.co.za

The bid documents can be requested electronically at any time but will be distributed during office hours, which are between 08h00 and 16h30, Mondays to Fridays, excluding public holidays. Completed bid documentation must only be submitted in electronic format as per the bid document instructions. No hard copy submissions will be considered.

Procurement processes administered by GEMS and Nexia SAB&T